Job: Secretary to the Campus President

This posting has expired and is no longer available.

Jobing Description

Position ID: 268802
Position Type: Full-Time Support
External Position: Yes

This position provides advanced and complex administrative level support to the Office of the Campus President

  • Oversees office operations, works with campus support staff, and provides support accordingly
  • Prepares on-line payrolls
  • Handles highly sensitive and confidential information
  • Monitors and maintains official campus records
  • Plans and schedules meetings and campus wide events
  • Types correspondence and assists in compiling reports for internal and external distribution
  • Handles direct inquiries from the public, faculty, students, and staff and follows-up with appropriate action
  • Completes special projects as assigned
  • Answers telephone, screens callers, relays messages and greets visitors
  • Maintains and distributes office supplies
  • Produces electronic information by transcribing, formatting, inputting, editing, retrieving, copying and transmitting text, data and graphics
  • Makes decisions regarding dissemination of information, screening of visitors and deferral or immediate action in absence of supervisor
  • Assists with supervision of student assistants including work assignments
  • Performs other duties as assigned

    Skills / Requirements

  • Associate's Degree and four (4) years of progressive office experience as a secretary
  • Bachelor's Degree preferred
  • Secretarial or related experience in higher education preferred
  • All educational certificates/degrees must be from a regionally accredited institution
  • Knowledge and understanding of College organization, goals and objectives, and policies and procedures preferred
  • Knowledge and commitment to the college mission
  • Knowledge of current technical developments/trends in area of expertise
  • Excellent organizational and communications skills (verbal and written)
  • Possess computer skills with proficiency in Microsoft Office Suite programs and solid computational skill
  • Ability to write reports, business correspondence, and procedure manuals
  • Ability to effectively present information and respond to questions from top management, groups of managers, clients, customers, and the general public
  • MDC Clerical Skills Assessment is required : Minimum typing of 40 wpm
  • Strong interpersonal skills and the ability to effectively communicate with a wide range of individuals and constituencies in a diverse community
  • Ability to work a flexible schedule that may include evening and weekend assignments
  • This function/position has been designated as essential. This means that when the College is faced with an institutional emergency, employees in such positions may be required to remain at their work location or to report to work to protect, recover, and continue operations at the College.

    Important Notes

    This is an essential position

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    Contact:

    Miami Dade College
    Employment Department
    11011 SW 104 Street
    Kendall, FL 33176
    (305) 237-2559

    Social:

    Miami Dade College is an equal access/equal opportunity institution and does not discriminate on the basis of gender, race, color, marital status, age, religion, national origin, disability, veteran's status, sexual orientation, or genetic information. Contact the Office of Equal Opportunity Programs/ADA Coordinator, at 305.237.2577 for information.