Job: Part-Time Office Specialist

This posting has expired and is no longer available.

Jobing Description

Position ID: 855233
Position Type: Part-Time Support
External Position: Yes

The Office Specialist provides advanced and complex administrative and clerical level support to the Department. Works as part of the offices staff support team and provides support to the Director and department.

  • Prepares Agreement for Services, RPA's, P2's, requisitions, service contracts, and disbursements
  • Prepares work orders for events; Media Services requests, Campus Services, Public Safety, Plant Maintenance
  • Compiles annual reports, coaches manuals, creation and distribution of procedural forms
  • Manages the budget and reconciles financial statements for Fund 1, Fund 2, and Fund 6 accounts
  • Prepares budget transfers and on-line payrolls
  • Answers telephone, screens calls for Director, relays messages, plans and schedules meetings and conferences
  • Manages department office inventory, office supplies and equipment
  • Serves as liaison to Accounts Payable, Payroll, Purchasing, Central Accounting, Human Resources, Student Services
  • Performs other duties as assigned

    Skills / Requirements

  • Bachelors Degree; or an Associates Degree and two (2) years of related administrative experience
  • All educational degrees must be from a regionally accredited institution
  • Skill and proficiency in Microsoft Office applications and other related computer programs
  • Possess highly effective organizational skills
  • Possess excellent interpersonal communication skills (both oral and written)
  • Working knowledge or ability to proficiently learn the Colleges academic policies and procedures
  • Working knowledge or ability to proficiently learn the Colleges online (Odyssey) student information system
  • Ability to work well in a multi-ethnic and multi-cultural environment with students, faculty and staff
  • Ability to work a flexible schedule that may require evening and/or weekend assignments

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    Contact:

    Miami Dade College
    Employment Department
    11011 SW 104 Street
    Kendall, FL 33176
    (305) 237-2559

    Social:

    Miami Dade College is an equal access/equal opportunity institution and does not discriminate on the basis of gender, race, color, marital status, age, religion, national origin, disability, veteran's status, sexual orientation, or genetic information. Contact the Office of Equal Opportunity Programs/ADA Coordinator, at 305.237.2577 for information.