Job: Part-Time Administrative Services Assistant

This posting has expired and is no longer available.

Jobing Description

Position ID: 866945
Position Type: Part-Time Support
External Position: Yes

The Part-Time Administrative Services Assistant assists the Director of Administrative Services with all administrative support activities at the Homestead Campus, Campus Services, Public Safety, Facilities Planning, Facilities Use and Scheduling, and Campus Budget Administration.

  • Researches and resolves accounts receivable/payable problems
  • Supervises student assistants
  • Prepares documents and tracks campus service requests, personnel moves and special events; obtains cost estimates from vendors, processes work orders, and initiates telecommunication requests
  • Creates and processes Department Requisitions, Purchase Orders and Disbursement Requests
  • Assists in maintaining budgets and tracks capital outlay expenditures
  • Prepares and maintains temporary use of campus facilities invoices and insurance documentation
  • Tracks all mail expenditures, including billing for internal and external services
  • Serves as backup for Campus Services Supervisor Assistant
  • Creates and maintains databases
  • Acts as payroll preparer for the Department
  • Performs other duties as assigned

    Skills / Requirements

  • Associates Degree from a regionally accredited institution and two (2) years of related experience
  • Possess excellent communication skills (verbal and written)
  • Possess good interpersonal skills
  • Possess excellent organizational and decision-making skills
  • Proficiency in Microsoft applications and Odyssey
  • Ability to maintain complex records
  • Ability to meet deadlines, assemble and organize data
  • Ability to work independently with limited supervision
  • Ability to work in a multi-ethnic/multi-cultural environment
  • Ability to work a flexible schedule that may include evening and weekend assignments

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    Contact:

    Miami Dade College
    Employment Department
    11011 SW 104 Street
    Kendall, FL 33176
    (305) 237-2559

    Social:

    Miami Dade College is an equal access/equal opportunity institution and does not discriminate on the basis of gender, race, color, marital status, age, religion, national origin, disability, veteran's status, sexual orientation, or genetic information. Contact the Office of Equal Opportunity Programs/ADA Coordinator, at 305.237.2577 for information.