Job: Office Specialist, Administration

This posting has expired and is no longer available.

Jobing Description

Position ID: 265603
Position Type: Full-Time Support
External Position: Yes

The Office Specialist is responsible for maintaining the Colleges on-line (Odyssey) finance and payroll systems and assisting the Senior Director of Campus Administration in fulfilling fiscal management for the Campus.

  • Serves as the coordinator for the Campus Budget by ensuring departments are following the Colleges finance policies and procedures
  • Researches and gathers information to ensure that enforcement of violations and inadequacies in accounts are addressed in a timely manner
  • Prepares budget transfers
  • Prepares budget reports for the Campus President and Deans
  • Serves as Campus Liaison to Accounts Payable, Payroll, Central Accounting, and other District departments
  • Prepares Agreement for Services, staffing reports and requisitions
  • Maintains the Campus electronic organizational structure
  • Assists Campus budget managers with budget modifications
  • Supervises full-time and part-time personnel and student assistants as needed
  • Performs other duties as assigned

    Skills / Requirements

  • Associates degree in a related field, and four (4) years of experience in related field or equivalent combination of training and experience
  • All educational degrees must be from a regionally accredited institution
  • Working knowledge of Microsoft Office applications and spreadsheets
  • Possess good organizational and problem solving skills
  • Possess excellent communication skills (both oral and written)
  • Possess inner drive to provide initiatives
  • Ability to work with minimal supervision
  • Working knowledge or ability to proficiently learn the Colleges online (Odyssey) student information system
  • Knowledge of College policies and procedures pertaining to student services
  • Ability to work effectively in a multi-cultural and multi-ethnic cultural environment with staff, faculty, and students
  • Ability to work a flexible schedule including days, evenings and some weekend assignments

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    Contact:

    Miami Dade College
    Employment Department
    11011 SW 104 Street
    Kendall, FL 33176
    (305) 237-2559

    Social:

    Miami Dade College is an equal access/equal opportunity institution and does not discriminate on the basis of gender, race, color, marital status, age, religion, national origin, disability, veteran's status, sexual orientation, or genetic information. Contact the Office of Equal Opportunity Programs/ADA Coordinator, at 305.237.2577 for information.