Job: Office Manager/Secretary

This posting has expired and is no longer available.

Jobing Description

Position ID: 003902
Position Type: Full-Time Support
External Position: Yes

The Office Manager/Secretary supports the function of overall operation of Student Retention and Transition Services, including the Advisement and Career Services and ACCESS Disability Services.

  • Supports the function and overall operation of the Student Retention and Transition Services including the Advisement and Career Services and ACCESS/Disability Services
  • Prepares payroll for part-time and full-time staff
  • Answers phone calls and provides information for students including procedures related to the appeals process, advisement, and registration
  • Supervises the reception area and ensures delivery of excellent customer service from staff and student assistants while keeping them apprised of new program developments and events
  • Creates and maintains correspondence and supplies
  • Maintains correspondence and supplies
  • Assists and prepares budget reports and reimbursements and handles confidential information
  • Prepares department requisitions, disbursements, and duplication requests
  • Maintains maintenance contracts on copy machine and all printers in department
  • Assists Director with various tasks, including setting up special campus events
  • Communicates with academic and student services departments regarding the area services and special events
  • Greets and provides information to students in person and on the telephone
  • Assists with the hiring process of personnel
  • Interacts with other College departments and outside agencies regarding assigned functions
  • Performs other duties as assigned

    Skills / Requirements

  • Associates degree and two (2) years of successful secretarial/clerical experience in an office setting; or three (3) years of advanced clerical work, including or supplemented by courses in secretarial training or Business courses in high school or college; or a combination of experience and training
  • Knowledge and understanding of College organization, goals and objectives, and policies and procedures
  • Proficiency in Microsoft Office applications
  • Possess good oral and written communication skills
  • Ability to work independently, resolve problems and make decisions
  • Ability to perform multiple tasks and organize priorities
  • Ability to pass an MDC Clerical Skills Assessment requiring a minimum typing speed of 40 wpm
  • Knowledge of the principles of office management and supervision and ability to apply this knowledge to work problems
  • Knowledge of pertinent College policies and procedures
  • Ability to deal with other people with tact, poise, patience and courtesy
  • Ability to write reports, business correspondence, and procedure manuals
  • Ability to effectively present information and respond to questions form groups of managers, clients, customers, and the public
  • Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form
  • Ability to keep complex records and prepare periodic reports from such records
  • Ability to work well in a multi-ethnic and multi-cultural environment with students, faculty and staff

  • Social Media

    Twitter

    Flickr

    Locations

    Hialeah Campus
    33012
    Medical Center Campus
    33127
    Homestead Campus
    33030
    InterAmerican
    33135
    Kendall Campus
    33176
    North Campus
    33167
    Wolfson Campus
    33132
    West Campus
    33178
    New World School of the Arts
    33132
    InterAmerican
    33135

    33176

    33176
    College-Wide
    33176
    11011 SW 104 Street, Room 1107
    Miami, FL 33176
    11011 SW 104 Street, Room 1107 Miami, Fl
    Miami, FL 33176
    College-Wide
    Hialeah Campus
    Homestead Campus
    InterAmerican
    InterAmerican
    Kendall Campus
    Medical Center Campus
    New World School of the Arts
    North Campus
    West Campus
    Wolfson Campus
     

    Miami Dade College is an equal access/equal opportunity institution and does not discriminate on the basis of gender, race, color, marital status, age, religion, national origin, disability, veteran's status, sexual orientation, or genetic information. Contact the Office of Equal Opportunity Programs/ADA Coordinator, at 305.237.2577 for information.

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