Job: Assistant to the Department Chairperson

This posting has expired and is no longer available.

Jobing Description

Position ID: 353504
Position Type: Full-Time Support
External Position: Yes

The Assistant provides administrative and operational support to the Department and Department Chairperson

  • Assists in the process of scheduling courses and scheduling full-time/part-time faculty
  • Enters teaching assignments in the appropriate system
  • Coordinates and manages departmental personnel paperwork
  • Assists with interviewing, hiring, and managing adjunct faculty
  • Serves as a communication liaison between the department and Human Resources
  • Assists in the evaluation of academic instruction credentials
  • Assists with employee orientations and training
  • Works with personnel in the department to identify equipment and facility needs
  • Assists faculty with the books/materials ordering and distribution
  • Ensures the availability of program information
  • Assists the department with academic student services
  • Assists the Chairperson with planning recruitment and retention activities
  • Updates and maintains the departmental database
  • Monitors budget needs, expenses, and balances
  • Performs other duties as assigned

    Skills / Requirements

  • Bachelors Degree with major courses in subjects related to assigned responsibilities and two (2) years of related experience and/or training; or Associates Degree or business school degree/certificate and five (5) years of progressive office experience as a secretary; or any equivalent combination of experience and education
  • All educational degrees must be from a regionally accredited institution
  • Must possess appropriate administrative skills
  • Possess excellent communication skills (verbal and written)
  • Possess computer skills with proficiency in Microsoft Office Suite programs ( Excel, Access and Word)
  • Ability to write simple correspondence
  • Ability to resolve or refer problems to appropriate areas
  • Ability to effectively present information in one-on-one and small group settings to customers, clients, and other employees of the organization
  • Ability to deal with problems involving several concrete variables in standardized situations
  • Ability to apply commonsense understanding to carry out instructions furnished in written, oral, or diagram form
  • Ability to work in a multi-ethnic and multi-cultural environment with students, faculty and staff.
  • Ability to work a flexible schedule that may include evening and weekend assignments

  • Social Media

    Twitter

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    Locations


    33176

    33176

    33176
    College-Wide
    33176
    Hialeah Campus
    33012
    Homestead Campus
    33030
    InterAmerican
    33135
    InterAmerican
    33135
    Kendall Campus
    33176
    Medical Center Campus
    33127
    New World School of the Arts
    33132
    North Campus
    33167
    West Campus
    33178
    Wolfson Campus
    33132
    11011 SW 104 Street, Room 1107
    Miami, FL 33176
    11011 SW 104 Street, Room 1107 Miami, Fl
    Miami, FL 33176
    http://www.mdc.jobs
    Miami, FL 33176
    College-Wide
    Hialeah Campus
    Homestead Campus
    InterAmerican
    InterAmerican
    Kendall Campus
    Medical Center Campus
    New World School of the Arts
    North Campus
    West Campus
    Wolfson Campus
     

    Miami Dade College is an equal access/equal opportunity institution and does not discriminate on the basis of gender, race, color, marital status, age, religion, national origin, disability, veteran's status, sexual orientation, or genetic information. Contact the Office of Equal Opportunity Programs/ADA Coordinator, at 305.237.2577 for information.

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