Job: Administrative Assistant III

This posting has expired and is no longer available.

Jobing Description

Position ID: 195703
Position Type: Full-Time Professional Contractual
External Position: Yes

This position may report to the Academic, Administrative or Student areas with responsibilities that include a broad range of duties associated with the proper operation and smooth functioning of the department.

  • Functions as a generalist within assigned areas of responsibility
  • Interprets and evaluates policies and procedures relative to academic and department functions
  • Tracks budget expenses to ensure adherence to department budgets and makes recommendations concerning the management of accounts
  • Manages assigned Campus Services; such as, duplicating services, which may include equipment and supply purchases, repair requests, and production reports
  • Produces management reports related to budget and facilities for the Campus
  • Coordinates and prepares special/financial reports and prepares financial/statistical projections and analysis
  • Monitors colleges on-line (Odyssey) systems applications as assigned
  • Acts a liaison between the Department Heads and other college-wide departments and faculty members
  • Handles all internal and external inquiries and concerns regarding College policies and procedures
  • Resolves faculty and student issues and assists as needed in Campus/Student Services areas
  • Reviews relevant rules and regulations of state and federal agencies
  • Prepares comprehensive reports and conducts special research projects
  • Represents the Department Head(s) on College committees and task forces as directed
  • Oversees special projects and presentations assigned
  • Performs other duties as assigned

    Skills / Requirements

  • Bachelors in related field and six (6) years administrative, teaching or other appropriate experience; or Masters degree and two (2) years of administrative, teaching, or other appropriate experience. All degrees must be from a regionally accredited institution
  • Knowledge and understanding of College organization, goals and objectives, and policies and procedures
  • Possess excellent organizational and communication skills (both oral and written)
  • Ability to read, analyze, and interpret common scientific and technical journals, financial reports and legal documents
  • Ability to respond to common inquiries or complaints from customers, regulatory agencies, or members of the business community
  • Ability to write speeches and articles for publication that conform to prescribed style and format
  • Ability to effectively present information to top management, public groups and/or boards of directors
  • Ability to define problems, collect data, establish facts, and draw valid conclusions
  • Ability to work in a multi-ethnic and multi-cultural environment with students, faculty, and staff
  • Ability to work a flexible schedule that may include evening and weekend assignments
  • This function/position has been designated as essential. This means that when the College is faced with an institutional emergency, employees in such positions may be required to remain at their work location or to report to work to protect, recover, and continue operations at the College.

    Important Notes

    This is an essential position

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    Locations


    33176

    33176

    33176
    College-Wide
    33176
    Hialeah Campus
    33012
    Homestead Campus
    33030
    InterAmerican
    33135
    InterAmerican
    33135
    Kendall Campus
    33176
    Medical Center Campus
    33127
    New World School of the Arts
    33132
    North Campus
    33167
    West Campus
    33178
    Wolfson Campus
    33132
    11011 SW 104 Street, Room 1107
    Miami, FL 33176
    11011 SW 104 Street, Room 1107 Miami, Fl
    Miami, FL 33176
    http://www.mdc.jobs
    Miami, FL 33176
    College-Wide
    Hialeah Campus
    Homestead Campus
    InterAmerican
    InterAmerican
    Kendall Campus
    Medical Center Campus
    New World School of the Arts
    North Campus
    West Campus
    Wolfson Campus
     

    Miami Dade College is an equal access/equal opportunity institution and does not discriminate on the basis of gender, race, color, marital status, age, religion, national origin, disability, veteran's status, sexual orientation, or genetic information. Contact the Office of Equal Opportunity Programs/ADA Coordinator, at 305.237.2577 for information.

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